Full Cycle Accounting Bookkeeper
Full Cycle Accounting Manager / Bookkeeper
Habitat for Humanity of Greater Garland is a fast-growing 501-C3 Non Profit company that provides a wide range of services to individuals, NGOs and Civic partnerships . We are seeking an Accounting Bookkeeper to join our team in Garland, TX. The ideal candidate will have a passion for helping others, a desire to learn, and the drive to succeed.
Initially, this would be a part time (20-24 hours) per week, but it may also develop into a full time position with additional Office Management duties added.
Job Description The Bookkeeper will be responsible for the day-to-day operations of the Office and the Accounting department, including daily tasks such as:
- Reviewing and analyzing monthly sales, monthly payroll journal entries, and monthly bills.
- Monthly vendor bills, vendor invoices, vendor payments, A/R, A/P
- Monthly & month-end journal entries, reconciliations, balance sheet entries.
- Bachelor's degree in Accounting or Finance or equivalent experience preferred.
- REQUIRED 5+ years Experience with QuickBooks.
- Must be proficient in Microsoft Office programs including Excel, Word, Outlook
Accounting:
- Manage all financial transaction records – Using QuickBooks, maintain the financials for HFHGG, and TX Homes CDFI, CDC, & CLT.
- Enter Insurance payments and corresponding journal entries (prepaid) Quarterly
- Enter online bank transfers into QB
- Process invoices and regular monthly bills- Prepare checks for invoices and payments that are due and scan the invoices for attachment to the record in Quick Books.
- Balance/Reconcile all bank accounts monthly
- Record monthly Mortgage Serviced NET payment received in QB noting any escrow or payment deficiencies.
- Enters donations from Donation portals – Send out a Thank you Letter to all donors and enter donor information into CRM system.
- Regularly track all auto ACH payments and enter the transactions into Quick Books.
- Enter homeowner mortgage payments received and pay their homeowners insurance/property tax payments as needed. (3rd Party serviced mortgages excluded.)
- Coordinate weekly with Accounting/Compliance Specialist to reconcile all cross-managed accounts.
- Check email daily and respond accordingly
- Check Donation portals and record any contributions or donation
- Maintain a GIK (Gift In Kind) spreadsheet tracking services and material donations
- Check mortgage payoffs when requests come in from Mortgage Servicer. Confirm that amount matches w/QB and forward to Executive Director for signature. Communicate with Attorney for release of lien.
- Coordinate with Accounting/Compliance Director that we have all paperwork complete for employees, sub-contractors, vendors, etc.
- Prepare and submit Annual, Semi-Annual, and Quarterly reports.
- Answer all phone calls incoming to the Bookkeepers extension.
- Bi-weekly – Submit timesheets to Payroll check payroll reports when received for accuracy, enter employee pay breakdown in spreadsheet, then enter the payroll in QB
- Create folders for new employees, new accounts, new clients etc, and file folders w/paperwork in secure file or in Executive Directors office.
- Collect and File 1099 NEC info in preparation of sending out annually, the 1099s to Vendors and Sub Contractors.
- Maintain Records for all Sub Contractors- Insurance, Waivers, Workman’s Comp Waivers, etc.
- Prepare documents to get signatures from Executive Director. Scanning Docs as needed for electronic backup and mail documents as needed to recipients.
Benefits
- 401(k)
- 401(k) matching
- Paid time off
- Paid training
- Office
- GAAP: 5 years (Required)
- Accounting Bookkeeping: 5 years (Required)
- QuickBooks: 5 years (Required)
