Accounting Office Manager

May 8, 2026

PLANTIN — Accounting Office Manager | New York Metro 📍 New York Metro Area💼 Reports to: Brand Director💰 $60,000–$70,000 + Benefits --- ABOUT PLANTIN Plantin is a premier French truffle company operating exclusively at the premium end of the food and beverage market. We source and supply the world's finest truffles and truffle-based products to the most discerning chefs, hospitality groups, and culinary professionals across the globe. As we build out our New York metro presence, we're looking for a sharp, organized Accounting Office Manager to keep the operation running smoothly behind the scenes. --- THE ROLE This is a hands-on, dual-focus position combining daily office administration with financial management responsibilities. You'll be the operational backbone of our NY office — keeping things organized, payments flowing, and the team supported as we scale. If you thrive in a fast-paced, entrepreneurial environment and love wearing multiple hats, this role is for you. --- WHAT YOU'LL DO Office Administration• Manage day-to-day office operations, including scheduling, communications, and administrative support• Coordinate logistics for client orders, shipments, and deliveries alongside the sales team• Maintain organized records for contracts, vendor agreements, and client files• Support onboarding of new team members• Liaise with vendors and service providers on behalf of leadership• Assist with trade show logistics and client event coordination as needed Accounting & Finance• Own accounts receivable end-to-end — invoicing, tracking, follow-up, and reconciliation• Monitor outstanding balances and follow up on overdue payments professionally• Maintain accurate records in QuickBooks Online, including general ledger and reconciliations• Process and record incoming payments in a timely manner• Assist with accounts payable and vendor invoice processing• Prepare AR aging reports and financial summaries for leadership• Support payroll coordination and expense tracking• Flag discrepancies or collection issues promptly --- WHAT WE'RE LOOKING FOR • 3–5 years of experience in office management, administration, or a similar role• Food & beverage or hospitality industry experience strongly preferred• Proven experience managing accounts receivable and working with QuickBooks Online• Strong attention to detail and ability to juggle multiple priorities• Proactive and self-sufficient — you see what needs to be done and do it• Professional communicator comfortable with high-end clients and vendors alike• Proficiency in Microsoft Office and Google Workspace• Familiarity with Salesforce or similar CRM is a plus• Comfortable in a startup environment and building processes from scratch --- WHAT WE OFFER • $60,000–$70,000 base salary• Health insurance• 401K• Additional benefits, including PTO and paid holidays, to be discussed during the offer process• A foundational role in building Plantin's NY metro operation• Direct collaboration with senior leadership• The opportunity to represent one of the world's most prestigious truffle brands --- Plantin is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

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